Apply to Graduate

You want to graduate and we want to make sure that happens! This degree progress check is how we are going to make sure that's possible. Please read through the entire process and upload your annotated transcript. 

Degree Progress Check

Seniors must complete a Degree Progress Check before they can apply to graduate in Axess by completing the Graduation Clearance Procedure (see below). Before you will be cleared for graduation, the course of study on file in SFACT must match the courses you have in fact completed. The window for Degree Progress Checks are as follows:

  • Autumn & Winter quarter graduates: September 13th - November 1st; meeting with student services required.
  • Spring & Summer quarter graduates: January 10th - March 1st (see individual dates); meeting with student services not required, if SFACT is in an approved state.
    • Individual degree progress check dates are assigned for graduates by last name: 
      Week 2: A - Ca
      Week 3: Ch - Fo
      Week 4: Fu - Ka
      Week 5: Ke - Mi
      Week 6: Mu - Ri
      Week 7: Ru - St
      Week 8: Sw - Z

Course Changes

Students with course changes may meet with an SA prior to their Degree Progress Check to discuss those changes. If a course change is needed after you have completed your Degree Progress Check, e-mail HumBio student services

Graduation Clearance Procedure

  1. Check the availability of courses in your course plan and course schedule for remaining quarters on Explore courses. 
    1. If no changes are needed to your Course of Study (COS) in SFACT and it is already in an approved state, you do not need to meet with student services, skip step 2. By submitting your annotated transcript you have completed your degree progress check.  
  2. Schedule a meeting with a Student Services Officer to update your Course of Study (COS) in SFACT
    1. More than one change to the Depth courses requires writing an addendum to your original Cornerstone Essay which includes the added courses that need approval.
  3. Obtain, from Axess, a copy of your transcript (unofficial is fine) and annotate, digitally or handwritten, with the following notation:
    1. B for Breadth courses
    2. D for Depth courses
    3. U for Upper Division courses
    4. S for Statistics course
    5. C for Capstone course(s)
  4. Take care of any issues regarding outstanding grades for a prior quarter – check your transcript on Axess. A minimum grade of C- is required for the courses that fulfill the HumBio major requirements. Review COVID-19 policies for updated grade requirements.
  5. If a course that you need in your requirements is not yet listed on your transcript (i.e., you are taking it the quarter of graduation), and/or if you are using Transfer Credit in your requirements, please list that course (Course Number, Title, and Units) on your transcript (top of the first page). 
  6. Save file as FIRSTNAME_LASTNAME_TRANSCRIPT.pdf. Upload your marked-up transcript by clicking the button below. Once received a Student Services Officer will review it and contact you if there are any concerns. 

    Annotated Transcript Upload
  7. If you are applying for more than one undergraduate degree, complete the "Multiple Major/Minor Form" on Axess. 

Enrollment Holds

Failure to upload your transcript and complete your Degree Progress Check may result in an enrollment hold. To remove a hold, you must schedule a meeting with a Student Services Officer

After Your Degree Progress Check

The Registrar's application to graduate opens in Axess for Spring 2022 conferrals on Saturday, February 25. The deadline for Spring conferrals is Friday, April 8 at 5:00pm. You can find a step-by-step guide, Summer quarter deadlines and other "to do" items on the Registrar's website. The Registrar's Office will send a separate email to Seniors regarding university requirements.

If a course change is needed after you have completed your Degree Progress Check, e-mail HumBio Student Services