Advising

Sophomores should follow this timeline to declare by the end of their Sophomore year.

• January 15th - Spring Quarter Week 1 - SFACT course selection, 1st approval by an SA 
• Spring Quarter Week 3 - Cornerstone essay, 2nd approval by a different SA
• Spring Quarter Week 9 - Faculty advisor approval
• End of Spring Final Exams - Declare in Axess for final Student Services approval  

Undeclared Juniors will receive enrollment holds before Winter quarter enrollment. This is the recommended timeline to prevent enrollment holds:
 

• End of Week 2 (Friday, October 4th) -  SFACT course selection, 1st approval by an SA 
• End of Week 6 (Friday, November 1st) - Cornerstone essay, 2nd approval by a different SA
• Before Thanksgiving Recess (Friday, November 22nd) - Faculty advisor approval
• Monday, November 25th - Declare in Axess for final Student Services approval  

Any undeclared student with an enrollment hold should meet with their UAD prior to enrollment opening who may also require you to meet with HumBio Student Services before removing the hold.  

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Course of Study (COS) changes are allowed.  If you decide to change your course of study, you should update SFACT by week 2 of the quarter you plan to take a new course. Meet with student services to ensure that the changes are approved. If you wait to update your course of study and it differs substantially from your original course of study, you may find that you need additional quarters to complete an approved course of study. The important thing to remember is that, before you will be cleared for graduation, the course of study on file in SFACT must be approved and match the courses you have in fact completed. By keeping SFACT updated and in an approved state, you can be confident that the course of study you are pursuing is in fact sufficient for your HumBio degree.

Changing Courses

• Meet with an SA or the Student Services staff to discuss changes to your course of study (COS).
• Update SFACT with agreed upon change(s). 
• If needed, upload an addendum to SFACT for review by Student Services staff. 
• Student Services will review your changes and addendum. If no further changes are required, the new COS will be approved in SFACT.

Writing an Addendum

• Addendums are required for changes made to Depth courses. Write a paragraph that describes how your new Depth courses contribute towards your concentration. Add the paragraph to the bottom of your original Cornerstone Essay justifying the added courses that need approval. 
  • Students are allowed one course change in Depth before an addendum is required. The change will be noted in SFACT. Later, if additional changes are made to your Depth then an addendum covering all changes, including the first change, is required.
• Upload the addendum to SFACT. humbioadvising [at] lists.stanford.edu (E-mail Student Services )if they have already reviewed your COS and requested the addendum from you. 

Changing Area of Concentration

If you decide to revise your entire Area of Concentration, you must discuss these changes with an SA before you begin taking the classes. After the SA approves the new Area of Concentration, you must rewrite your Cornerstone Essay to reflect this revision and submit it for SA approval. Then, set up an appointment with your Faculty Advisor to discuss the changes and show them your new Cornerstone Essay. Your Faculty Advisor may have additional suggestions that would enhance your COS. Depending on the scope of the changes, you may want to consider searching for additional mentors in your new concentration or even officially switching to a Faculty Advisor who is an expert in your new area. Finally, upload your new Cornerstone Essay to SFACT and schedule a meeting with humbioadvising [at] lists.stanford.edu (Student Services). 

As part of NCAA compliance, all NCAA student-athletes who have declared HumBio are required to schedule an appointment with Student Services during each enrollment period to update MAP with upcoming quarter courses. Automated reminders via Smartsheet will be sent regularly throughout the enrollment period.

Please note the following enrollment periods, view Academic Calendar for more details :

• Autumn Quarter: September 5th - September 27th
• Winter Quarter: December 5th - December 21st
• Spring Quarter: March 6th - March 31st

If your SFACT status is approved with no changes necessary:

• When scheduling your appointment, please specify "NCAA Check - No Changes Needed" in the field Meeting Reason. Student Services will confirm within 24 hours if no meeting is required.

If your SFACT status is not approved (i.e. denied, pending review, pending addendum) or changes are necessary:

• When scheduling your appointment, please specify "NCAA Check - Change Request" in the field Meeting Reason. During your appointment, Student Services will review your course changes and update MAP with approved modifications. 
• Addendums are required for changes made to Depth courses. Write a paragraph that describes how your new Depth courses contribute towards your concentration. Add the paragraph to the bottom of your original Cornerstone Essay justifying the added courses that need approval. 

You can schedule an appointment using the links below:

• Cherene Zingg: https://go.oncehub.com/ChereneZingg
• Samantha Cooper: https://go.oncehub.com/scooper  

Student Services will be using both SFACT and MAP to confer HumBio major degree requirements. Automated reminders throughout the year will be sent via Smartsheet.

Overview:

1. Meet with Student Services in Autumn (note: individual deadlines based on alphabetical order found here).
   1. Capstone option required in SFACT by October 1st.
2. Meet with Student Services anytime you have changes to make within SFACT.  SFACT must be in an approved state before courses are input into MAP. 
3. Update MAP each quarter with approved coursework from SFACT during the enrollment period. Note: NCAA Student-Athletes must meet with Student Services to update MAP. 
4. By your final undergraduate quarter, MAP and SFACT must match exactly. 
5. Fill out the HumBio Diploma Ceremony form (available in March) and Apply to Graduate (refer to Registrar's Office deadlines)!

Refer to the Degree Progress Check page for more details.